Schedule meetings across time zones: see when your team overlaps, pick a time that suits everyone, and add it to Google or Outlook.
7,000+ cities
Holidays & workweeks
Daylight saving handled
How it works
How to schedule a meeting across time zones
A free time zone meeting planner and world clock in one. Line up everyone's working hours, see where they overlap, and send the meeting in each person's local time.
Step 1
Add everyone's city
Search 7,000+ cities. Each one follows its own time zone and daylight saving rules, so you never convert by hand.
Step 2
Set the real hours
Working hours, weekends, Sunday–Thursday weeks, and holidays per city. Someone on a holiday never counts as free.
Step 3
Pick the day and length
The calendar marks days when everyone shares enough time. You get the 3 best slots, or the fairest ones when nobody overlaps.
Step 4
Send it
Drag the time across every city, copy it in each local time, or add it to Google Calendar or Outlook.
Examples
Global meeting times, worked out
The best 1-hour slot for three common team spreads, with 9 AM–5 PM in every city. Times are for Tue, Nov 3 and follow each city's daylight saving rules.
These slots can move by an hour for a few weeks in March and October–November, when cities change their clocks on different dates. See the daylight saving dates.
Meeting planner
Frequently asked questions
Quick answers to common questions. Can't find what you're looking for? Contact us anytime.
What is a time zone meeting planner?A tool that lines up working hours in several cities so you can see when they overlap. Think of it as a time zone coordinator for your team: it shows every city's day side by side, marks the hours everyone is at work, and converts the time you pick into each local time.How do I schedule a meeting across time zones?Add each attendee's city and working hours, pick a day, and choose a slot inside the shared hours. If there's no shared time, take the suggested fairest slot. Then add it to Google Calendar or Outlook, which shows it to everyone in their own time zone.What is the best time for a meeting between New York, London and Tokyo?There's no hour when New York, London and Tokyo are all inside 9 AM–5 PM. The fairest 1-hour slot is 6:00 AM in New York, 11:00 AM in London and 8:00 PM in Tokyo. If that's too much, split it into smaller calls: New York and London share 9:00 AM–12:00 PM New York time.What if there's no time that works for everyone?Rotate the awkward slot so the same city isn't always on the late call, split it into two meetings with the middle time zone joining both, or record it and follow up in writing. The planner shows how far outside working hours each city would be, so the trade-off is clear.Does the meeting planner handle daylight saving time?Yes. Every city follows its own rules. In March and October–November the US, Europe, and Australia change clocks on different dates, so a recurring meeting can move by an hour for some cities for a few weeks. The planner always uses the rules for the day you pick.Is it also a world clock?Yes. The Clocks tab shows a live clock for every city with whether they're working, and the Timeline shows everyone's day on one strip. Both can go on an office TV or in your wiki.Can I add the meeting to Google Calendar or Outlook?Yes. Pick a slot, then add it to Google Calendar or Outlook in one click, or copy the time in every city's local time to paste into chat. It's free, with no sign-up.
Guides
Plan calls and meetings, country by country
Ready-made guides for the countries teams work across most: shared working hours, the best time to call, and the daylight saving dates that shift them.
